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Tuesday, April 23rd, 2013

Make your life easier, use templates

Posted on: April 23rd, 2013 by
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Office 365 One of the most common pieces of software found on nearly every computer is the office suite. Microsoft is arguably the most popular office suite out there and their cloud office suite, Office 365, is a viable option for small business owners looking to save money. One of the integral parts of Office 365 is Word, which has many useful features including the ability to make templates. Believe it or not, every time you start a new blank document, you’re actually using a template. Word offers a number of pre made templates to choose from, but they’re not really designed for business users. Instead, you can create your own custom templates. Here’s how. How to create a template based off a current document If you’ve created a document and would like all other similar documents to have the same layout and styling, you can turn the document into a template by:
  1. Opening the document in a new window. Be sure that you’ve saved the changes to the final document.
  2. Making changes to the document so that in the future, you can easily add missing information. Note: don’t save the document, as any changes will be made to the original version.
  3. Clicking File followed by Save As. Be sure to save the document in the Documents subfolder of the Libraries directory. This can be found on the left side of the Save As window.
  4. Naming the document as you like. It’s a good idea, but not necessary, to put template in the title.
  5. Selecting Word Template from the Save as type field.
Your template will show up as a selectable template when you start a new Word Continue reading the story "Make your life easier, use templates"
Tuesday, April 23rd, 2013

Put it to a vote using Outlook

Posted on: April 23rd, 2013 by
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Vote Survey, poll and voting. Whatever you call it, there’s a good chance that you use these in your office. Whether it’s to ask your employees where to go for lunch, or ask them how you think you should answer an email, they’re an important part of the modern office. Did you know you can use Microsoft 365’s Outlook to conduct these surveys? Here’s how you can create polls and votes in your emails using Microsoft 365’s Outlook.
  1. Open Outlook, and click New Message. If you have an email you’d like to attach a poll to, and forward it to others, open the email and click Forward.
  2. Click on Options, located at the top of the window you compose the email in. From the drop-down menu, select Tracking.
  3. Click Use Voting Buttons.
  4. Choose from the options.
If you choose Custom, you’ll be able to customize the names of the buttons. This is done by:
  1. Follow steps 1-4 above, and select Custom.
  2. A window called Message Options will open, under Voting and Tracking Options selectUse voting buttons.
  3. Delete the default names and enter the name of the buttons you’d like to use. Be sure to separate them with a semicolon, with no spaces e.g., Choice One;Choice Two;Choice Three.
  4. If you want a read and delivery receipt sent to you, press the two respective boxes below Use voting buttons.
  5. Click Close. You’ll notice the buttons show up in the area where you compose your email. Compose the rest of your email, and click Send.
You can review the results by opening the email you sent, usually found in the Sent Items folder on the left-hand side of the Outlook window. In the open email, press the Message tab followed by Show Continue reading the story "Put it to a vote using Outlook"
Tuesday, April 23rd, 2013

Migrate your Office to the cloud

Posted on: April 23rd, 2013 by
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Migrate your Office to the cloud The cloud has become one of the most talked about technical trends of the past few years, it seems like every company is trying to utilize it. A large number of businesses have developed versions of their software that have cloud elements, like storage. Microsoft is one of these companies, offering a cloud version of their popular Office suite - Office 365. There are some great benefits to using Office 365. There are four main benefits to using a cloud based office suite like Office 365. Prevent save disasters. One thing every employee has done is get caught up in their work and forget to save, only to have the program or computer crash resulting in the loss of their work. By using Office 365, changes are automatically saved and synced with the cloud, so if something does happen, you probably won’t lose any of your work. Access from more devices. As Office 365 is browser based, you can access it on a tablet or smartphone. This means you don’t have to be on your computer to access and edit documents. If you give lots of presentations and have a tablet with a data connection, you could ditch the laptop all together. Eliminate forgotten documents. It can be embarrassing to show up to an important meeting only to realize that you’ve forgotten an essential document back at the office. If this happens, you can just log into Office 365 and access the document. More storage. With computers, there’s generally a fixed amount of storage available, when it’s used up, you have Continue reading the story "Migrate your Office to the cloud"
Tuesday, April 23rd, 2013

No fuss shortcuts for Office 365

Posted on: April 23rd, 2013 by
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No fuss shortcuts for Office 365 When we use office suites like Microsoft Office 365, we tend to spend a large amount of our time using the mouse to switch between tasks and features. In the interest of making you more productive and it easier to move around the program, Microsoft has introduced a number of keyboard shortcuts, no mouse required. If you use Office 365, you probably spend a large percentage of time using Outlook. Here are some time saving Outlook keyboard shortcuts. These will work with both Windows and Mac operating systems. Control + 1: Pressing this will switch to Mail. If you’re using a Mac, press command + 1. Control + 2: This shortcut will switch to your Calendar. On the Mac press command +2. Control + 3: This shortcut will open your Contacts. On the Mac press command + 3. Control + Shift + M: This shortcut will open the compose a new message window. You can press this from anywhere in Outlook. On the Mac press command + Shift + M. Control + Shift + A: When you press this, you’ll be able to set a new appointment. You can press this from anywhere in Outlook. On the Mac press command + Shift + A F3: This shortcut will open the search pane. On the Mac you can press command + F3 Control + , or .: With a current message open you can press control + , (comma) to switch to the previous message in your Inbox, or press control + . (period/full stop) to switch to the next message in your Inbox. Pressing command + , Continue reading the story "No fuss shortcuts for Office 365"
Tuesday, April 23rd, 2013

Office 365 your Lync to online meetings

Posted on: April 23rd, 2013 by
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Office365_May16_B-150x150 As we become more technologically advanced, the need for physical interaction is diminishing. More often than not, today’s young managers prefer to meet using technology. Microsoft has caught onto this and has integrated some innovative online meeting tools into their small business software, Office 365. If you use Office 365 in your company, you can have online meetings through Microsoft’s messaging tool, Lync. Here’s how to start a meeting, and some features that make face-to-face meetings unnecessary. How to start a meeting In Outlook’s calendar, schedule a meeting and invite the participants. When it’s time for the meeting, simply log into Lync, go to your calendar and select the meeting. You’ll have the option to Join online meeting, click it and the meeting will start. If a colleague is online and you would like them to join the meeting, click on their name and drag them over to the meeting window. Features you can use during the meeting There are a number of useful things you can do in the meeting including:
  • Video calls. If you and the attendees have webcams, you can turn the meeting into a video call by pressing the webcam button beside the attendees’ names.
  • Share and share alike. Press Share (beside video) in the meeting window to get a dropdown menu with a number of things you can share with the participants. Say you are going to do a demonstration on your screen, you can share it with the attendees by selecting Main Monitor. You can also share presentations or programs.
  • Change the presenter. If an employee would like to show something from their screen, or is Continue reading the story "Office 365 your Lync to online meetings"
Tuesday, April 23rd, 2013

Business Cards and Office 365? (platwork

Posted on: April 23rd, 2013 by
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Business Cards and Office 365? Businesses have been using Microsoft Office for years and many users, if polled, would count themselves as experts. Users in their numbers have already adopted Microsoft’s cloud offering, Office 365, as their main office productivity suite. The same features from previous versions are included, not forgetting the option to include electronic business cards in your emails. Here’s how to create and share an electronic business card: Create an Electronic Business Card
  1. Open Outlook and select Contacts followed by Home. Click on New Contact.
  2. When the Contact window opens, press Business Card and the Edit Business Cardwindow will open.
  3. You will be able to enter contact information into the relevant areas under the Fields box.
  4. If you want to add an image or change the layout of the business card, press the Layoutbutton located in the right side of the screen.
  5. When you have entered the information, press Ok and the business card will be saved as a .vcf file which is readable by most email clients.
Add an Electronic Business Card to an Email If you have saved a contact’s information as a business card, you can easily attach the card to an email.
  1. In a message select the Contacts pane and search for the business card you would like to attach. When you find it, click it.
  2. Select the Home tab, followed by Forward Contact. A drop-down menu will open, select As a Business Card.
  3. You will see the business card as an attachment in the email.
Add a Business Card as a Signature You can add a business card to your signature in any email.
  1. When you create an email message click Signature and select Add signature.
  2. Select the signature you would like to use, if you have Continue reading the story "Business Cards and Office 365? (platwork"
Tuesday, April 23rd, 2013

Microsoft Drops Price of Office 365

Posted on: April 23rd, 2013 by
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Microsoft Drops Price of Office 365 There are many tools businesses use during their day-to-day operations, but only a few are used by businesses across all industries. One that will be familiar to all is the office suite; comprised of a word processor, spreadsheet, presentation software and an email client. The most popular being Microsoft Office, which Microsoft has recently moved to the cloud. Microsoft’s cloud based office suite for businesses is called Microsoft Office 365. Office 365 includes Word, Excel, PowerPoint, Outlook and OneNote - and Microsoft Server products e.g., Lync 2010 and SharePoint Server. All programs are accessed via a Web browser, offering users the ability to access the programs from the office, home or anywhere in between. On March 14, 2012 Microsoft held a press conference announcing that the price of Office 365 subscriptions will be reduced by up to 20%. This decrease will apply to all new and renewing direct customers. The price cut is a great advantage to many potential customers as it makes Office 365 more competitive with other cloud based office solutions such as Google Apps. This is also beneficial as many businesses already use the desktop versions of Microsoft Office. If they switch to Office 365, employees will be comfortable with the cloud version, as the software is exactly the same as the desktop version. It’s the perfect time to look into Office 365 and see what it can bring to your organization. If you’d like to learn more about Microsoft Office 365 or other products from Microsoft, we are your go-to experts and Continue reading the story "Microsoft Drops Price of Office 365"
Tuesday, April 23rd, 2013

Personalizing Microsoft Office 365

Posted on: April 23rd, 2013 by
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Personalizing Microsoft Office 365 Computers, while used in nearly every office, still mystify the vast majority of users. Sure they know how to operate one, but when it comes to ideas like the Internet and viruses, malware, trojans, etc. most people are lost. This is largely because of the large number of myths and lies about things like viruses, it's hard to know what is fact or fiction. Here are five common myths about viruses that confuse people, and the truths associated with them. Before we delve deeper it would be a good idea to explain what a virus is. A virus is a computer program that infects a computer and can generally copy itself and infect other computers. Most viruses aim to cause havoc by either deleting important files or rendering a computer inoperable. Most viruses have to be installed by the user, and usually come hidden as programs, browser plugins, etc. You may hear the term malware used interchangeably with virus. Malware is short for malicious software and is more of an umbrella term that covers any software that aims to cause harm. A virus is simply a type of malware. Myth 1: Error messages = virus A common thought many have when their computer shows an error message is that they must have a virus. In truth, bugs in the software, a faulty hard drive, memory or even issues with your virus scanner are more likely the cause. The same goes with if your computer crashes, it likely could be because of something other than a virus. When you do see Continue reading the story "Personalizing Microsoft Office 365"
Tuesday, April 23rd, 2013

Office 365 Isn’t Working – What Do I Do?

Posted on: April 23rd, 2013 by
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Office 365 Isn’t Working – What Do I Do Email has become the go-to communication medium for businesses of all sizes. It's not uncommon to see people emailing one another when they could just as easily talk. While it is incredibly popular, many emails are poorly written, leading to confusion and both parties having to take time out of their busy days to clarify. This can make you unproductive, and the best way to stop this is by writing good emails to begin with. Here's six tips that can help ensure that the emails you send get your message across. By writing quality emails, you could see your productivity increase as you will have more time to do your work instead of clarifying sloppy emails. 1. Have a clear decision or action 99% of the emails you send are to ask someone to take an action, make a decision, reply etc. So, before you write any email pause for a minute and ask yourself: Why am I writing this and what do I want the recipient to do with this email? If you can't provide a clear answer to these two questions, you may want to try contacting the recipient through another medium, or take some time to think and come up with an answer. 2. Write it backwards Once you know why you are writing your email, the actual writing becomes a lot easier. Because you will most likely be asking the recipient to do something, why not start with the request. Simply write down, in clear English, what you want done. It's important Continue reading the story "Office 365 Isn’t Working – What Do I Do?"