How to use Google Calendar’s tasks

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Google Calendar Tasks and How to Use Them

Running a business can be incredibly challenging. You always have something to do, and there is likely other demands that you forget to do. It’s the things you don’t do that really highlight the importance of staying organized and the success of your business could depend on it. One way to stay on top of things is through the use of Google’s Calendar. Did you know there’s a feature called Tasks that allows you to create a to-do-list directly in Calendar?

Here’s how you can get the most out of Tasks.

About Tasks To access Tasks sign into your Google account and go to You can also click on Calendar, located along the top bar of any Google website. From there, look under My calendars and click on Tasks. The Tasks bar will pop up on the right-hand side of the window.

How to add Tasks

  1. Click the + at the bottom of the Tasks bar.
  2. Enter the task in the highlighted yellow space with the blinking cursor.
  3. Press the arrow beside the task for a more advanced entry mode.
  4. Press Due Date to assign a date the task is to be completed by.
  5. Click Back to list to go back to your tasks list.

How to use Tasks After you have created a few tasks, here are a few ways you can get the most out of Tasks.

  • When you complete the task, you can press the box beside the task and it will be crossed off your list.
  • To delete the task, click on it and press the trash can icon at the bottom of the bar.
  • To clear the task off your list, but not delete it, press Actions and select Clear completed tasks.
  • If you want to make a task more important, click on it and select Actions followed by Move up. You can also indent tasks to make them sub-tasks, or move them down.
  • For an easy way to add a new task: Click on Month/Day on your calendar, followed by the empty space below the date and above the time. Finally select Task from the event entry window that opens.
  • To reassign a time, find the task on your calendar and drag it to the date you want to change it to.

Tasks is a great, free, way to stay organized. If you’d like to learn more about using Google’s products in your organization, please contact us.