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What is Microsoft Office 365?

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What is Microsoft Office 365?

Microsoft Word on a smart phone

Office 365 and the Shift to Cloud Services

As businesses become more mobile and the shift towards cloud computing becomes more prevalent, having software that enables companies to work on-the-go has become a necessity in the modern workplace. Microsoft has answered this call with the Office 365 platform, which delivers the power of cloud productivity to promote more efficient working.

Office 365 combines familiar features from the Microsoft Office desktop suite with new cloud equivalents that are built around Microsoft’s next-generation services, which includes Exchange Online, Office for the web, and others to promote productivity from almost anywhere via internet communications.

With a commitment to ensuring that the software is up to date with current needs, and that they are provided in an easy-to-use manner, Office 365 offers a way for you to maximize workplace efficiency no matter where you are in the world.

Subscription-based Pricing to Meet Company Needs

No two companies are the same, and their needs are going to differ based on many factors, including size and general computer usage. Having a software suite that works to your business requirements and budget can help with ensuring that time is not lost trying to parse out which applications are useful to you. Office 365 has a plethora of options to suit your enterprise needs. Some are built for smaller companies and organizations up to 300 people, while others are suited to more larger enterprises that require a vaster array of services and options.

Whichever service is utilized, they are provided via a subscription service with a set monthly fee based on the features provided. Listed here is a quick guide to break down some of the details of the plans Office 365 offers for businesses of all sizes.

  • Business Essentials:

    Offers access to a hosted version of Exchange, OneDrive, SharePoint, and Lync services, as well as use of Office Online for use of Excel, OneNote, Outlook, PowerPoint, and Word. There is no access for the desktop or laptop computer applications, meaning no offline usage for the software.

  • Business Premium:

    Provides the ability to install desktop  and laptop applications for both Mac and PC users for up to five computers per user, without online services Exchange, Sharepoint, and Lync online. OneDrive is still available for use for cloud storage.

  • Business: 

    A more complete package of sorts, this service combines the features of the Business and Business Essentials plans into one bundle.  There are also advanced security options available that are not accessible to other Business plans.

  • ProPlus:

    Offers access to the Office applications and ability to install one license across five devices, but does not have access to Exchange, SharePoint or Teams. It only has access to 1TB of storage on OneDrive, and does not come with access to a custom email address service. ProPlus also comes with access to Microsoft Access for information management and reporting.

  • Enterprise:

    Intended to be used in larger, enterprise environments, this feature offers access to all Office applications in some form, the hosted services, video conferencing, and legal compliance features and support in line with the enterprise utilizing the service. The Enterprise service also comes in three packages (E1, E3, and E5) to choose between to tailor the features to your specific needs. Several of these plans come with additional benefits such as expanded mailbox sizes of up to 100GB, and unlimited cloud storage, ensuring that you are never unable to backup important data.

Regardless of whichever plan you choose, the subscription-based model ensures that updates to functionality are deployed efficiently and automatically as they are developed. This means instant access to the latest features, and swift fixes to any potential problems that may occur.

Office 365 On the Go

One of the primary benefits of Office 365 is its ability to be used virtually anywhere.

With cloud storage via OneDrive and the capacity to install across multiple devices on almost any modern Windows, Android, or Apple device, Office 365 allows for users to work wherever they choose so long as they have an internet connection. These integrations also allow for multiple people on a team to view, edit, and share files among one another in real time, cutting out wait times for files to be updated and sent back and forth. Added communication features within Teams, Skype, and Outlook also ensures that team members are able to better work together.

Included security functions are structured to comply with changing standards and keep current with protection from would-be threats. Administrators are able to ensure that data is secure, safe, and that sensitive documents are not leaked regardless if data is being communicated between team members in-office, or from those who are off-site. These security options also can be set by administrators to allow permissions on which files and folders are accessible by certain user groups, ensuring that they are only utilized by the team members that are supposed to have access.

Evolving Applications for Evolving Needs

As technology in the workplace changes, Microsoft is constantly evolving Office 365 to ensure it is up to date to meet shifting needs. Assurance that applications are safe and up-to-date is critical to business security in an age where hacking and data leaks are becoming more frequent. To find out more, click here, or call us at 972-528-6546 to schedule a consultation.

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